Annual President’s Report for 2018 AGM

• New board—including new president and vice-president, six directors appointed at the April 23,2017 AGM.
• Annual Board Retreat—held June 4, 2017, to do some development work and planning for the coming year including Hwy 14 safety, JR community signage, water sustainability, new newsletter (blog) format.
• Membership Drive—including new brochure design and booth at Shirley Day on August 18, 2017, with 20 new members added to our ranks since the 2017 AGM, with many thanks to all who volunteered.
• Proposed Cell Towers—request to CRD regional director, that OPSRRA be consulted on these proposed locations to more effectively support community members and collaborate with agencies to find optimal solutions for all, and an opportunity to air member concerns.
• Hwy 14 Safety/Access Letter—sent to MLA, John Horgan on September 21, 2017, expressing concerns including the lack of safe pullouts and signage, unsafe shoulders for pedestrians and cyclists, the need for more traffic and speed enforcement, and the increased number of accidents.
• Jordan River (JR) Rezoning—concerns and inputs to the Shirley/Jordan River Advisory Planning Commission (APC), on August 2, 2017, around a proposed rezoning bylaw (Bylaw # 4188) for the hamlet to a new Restricted Development—Flood Hazard Area (RD-1) zone. OPSRRA director attended an Information Session held on September 22, 2017, a public hearing on Jan. 24, 2018, and plans to attend a LUC meeting on April 17, 2018.
• November 5, 2017, Panel Discussion on Hwy 14 Safety and Access—including representatives from the RCMP, Commercial Vehicle Safety and Enforcement, Timberwest, Forest Safety Council, first responders, and CRD, as well as a representative attending from the office of our MLA and Premier John Horgan—joined over 50 members in attendance to discuss safety, speed and noise on West Coast (segment of Highway 14) and Otter Point Roads.
• Meeting with Ministry of Transport—including CRD and representatives from the Ministry on November 29, 2017, to discuss immediate safety issues along West Coast Road, as well as ongoing discussions on upgrades to Otter Point Road being engaged in by CRD and the Premier’s Office.
• Letters to Editor on Hwy 14 Issues—submitted to newspapers in the region on December 5, 2017, emphasizing safety issues, OPSRRA’s efforts, and lauding B.C. Premier’s announcement on the province expanding its study and review of Highway 14 (Sooke and West Coast Roads) past Sooke and extending to Port Renfrew.
• Board Member Change—temporary board appointment to replace director resignation in December 2017.
• Logging in Muir Creek—communication in December 2017, with members and CRD Director regarding TimberWest resuming active logging in the sensitive old-growth watershed ecosystem, and support for T’Sou-ke Nation’s and community groups’ desire to protect the valley with regional and provincial governments and negotiate purchase/return to Nation stewardship.
• Call for New Directors—in March newsletter and OPSRRA emails to fill vacancies and support Board activities.
• Freedom Mobile Cell Tower—New Invitation for Public Input— a new proposal to CRD received for a 50 m cell tower at 2620 Kemp Lake Road on Rural Zone A property. CRD notice to be sent to neighbouring property owners and occupants within 500 m of the proposed property for public comment, and proposal to be brought forward to May 15, 2018, Land Use Committee meeting for recommendation to CRD Board.
• Shirley and Jordan River Official Community Plan (OCP)—soon to be finalized and OPSRRA trusts it will retain community content and intent that was determined through an intensive and public process, recognizing minor changes as things have evolved since its drafting in 2016, with opportunities to provide potential modifications at Public Hearing.
• 2018 AGM—April 15, 2018, with guest speakers from MOTI, RCMP, and the local community to discuss the Hwy 14 review, community policing, and Otter Point history, respectively, as well as a member’s forum and appointment of (new) OPSRRA directors.

OPSRRA Annual General Meeting 2018 Agenda

Date: Sunday, April 15, 2018
Time: 2:00 to 3:30 PM
Location: Juan de Fuca Local Area Services Building (3-7450 Butler Road, Otter Point, BC)

We look forward to seeing the membership at this year’s AGM (agenda below). We have lined up a great group of speakers able to update the community on community policing, highway studies and improvements, overall happenings in the CRD and a glimpse into the history of Otter Point.

Just a reminder that we will be holding board elections.
If you are interested in being a part of the board for the coming year, please email president@opsrra.ca—we’re looking to fill two key roles in communications and as treasurer. Meetings are quarterly and it is a great opportunity to make a difference in your community.

Agenda

1. Approval of the Agenda
2. Appointment of a Recorder
3. Introductions and Announcements
4. Approval of the Minutes of the April 23, 2017 Annual General Meeting
5. President’s Report

• Update on Activities
• Financials
• Membership

6. Election of Officers

• Report of the Nominations Committee
• Elections for the Board - Mike Hicks

7. Guest Speakers

• Arnie Campbell: Interactive History of Otter Point
• RCMP Staff Sgt Jeff McArthur: Community Policing 
• Ryan Evanoff, Operations Manager, MOTI: Highway 14 Review
• Mike Hicks, JdFEA Regional Director: JdF updates

8. Membership forum
9. Adjournment

Refreshments are available with a donation!

OPSRRA Annual General Meeting 2018 Second Notice

Date: Sunday, April 15, 2018
Time: 2:00 to 3:30 PM
Location: Juan de Fuca Local Area Services Building (3-7450 Butler Road, Otter Point, BC)

Guest Speakers

• Arnie Campbell: Interactive History of Otter Point
• Staff Sgt Jeff McArthur, RCMP: Community Policing
• Ryan Evanoff, Operations Manager: MOTI-Highway 14 Review
• Mike Hicks Juan de Fuca Electoral Area Regional Director: Juan de Fuca updates

New Directors Needed

We’re looking for additional members to fill upcoming vacancies on our board of directors and continue important work we are doing to support our communities. These include things such as liaising with CRD and other external organizations, finances (or skills relating to the treasurer’s position), communications with our members, protecting our communities from highway safety and improvements, illegal dumping, shooting safety, water security, community advocacy, sharing community information, and other important issues and projects identified by our members.

Contact: president@opsrra.ca

OPSRRA Annual General Meeting 2018 First Notice

Date: Sunday, April 15, 2018
Time: 2:00 to 3:30 PM
Location: Juan de Fuca Local Area Services Building
                 (3-7450 Butler Road, Otter Point, BC)

New Directors Needed

We’re looking for additional members to fill upcoming vacancies on our board of directors and continue important work we are doing to support our communities. These include things such as liaising with CRD and other external organizations, finances (or skills relating to the treasurer’s position), communications with our members, protecting our communities from highway safety and improvements, illegal dumping, shooting safety, water security, community advocacy, sharing community information, and other important issues and projects identified by our members.

What’s Involved in Being a Board Director? 

Typical board director responsibilities include the following:

• Regular attendance and participation at quarterly board meetings (or as required), as well as regular participation in discussion and collaboration by electronic means.
• Serving a one-year term. 
• Participation in the annual general meeting held in early spring and annual board retreat held in late spring. 
• Supporting community engagement in different projects and activities by OPSRRA. 
• Providing advice and support to the board president (and executive), as part of a collaborative working team. 
• Assisting with OPSRRA communication activities including correspondence, Facebook updates, website, electronic newsletter (quarterly) and monthly event calendar sent out to membership 
• Representing OPSRRA interests at outside meetings in our communities, as required. 
• Bringing community concerns and issues to the board for discussion. 
• Grant applications for board-approved projects. 

 How Can I Become a Board Member? 

Residents and property owners in Shirley, Jordan River and Otter Point who are members in good standing of the Association may stand for nomination for election to the OPSRRA Board up to, and including, the date of the AGM. If you are interested, or would like to submit nominations, please join us at our AGM or contact us at president@opsrra.ca

NOTE: We will send a second email notice with the Agenda and additional information a little later.